ORAL AND POSTER PRESENTATION

Instructions for ALL Presenters:

• Printed posters or photographs of printed posters are NOT accepted.
• All contents must be prepared in English 
• The Organising Committee reserves the right to edit and rearrange video presentations according to the schedule needs.
• Pre-recording guidelines are provided at the end of this document.
• Please submit your videos  to the secretariat

Oral Presentation:

• Oral presenters are required to pre-record a 2 min (max) introduction presentation. The recordings will be used within the program.
• Presenters’ videos will be projected before each presentation.
• Presenters who do not turn up at their assigned presentation will be called again before the end of the Presentation Session.
• The judges' decision is final and irrevocable.
• Should you have any queries during the session, please feel free to address the moderators.

Poster Presentation Sessions are online:

• Poster presenters are required to pre-record a 3 min (max) presentation. The recordings will be played followed by a 2-minute Q&A session.
• Only a maximum of 5 slides should be presented in your video.
• Presenters’ Videos (e-Poster) will be projected for a maximum duration of 5 minutes.
• During the Q&A session, the Judges may ask questions directly to the Presenter and the Presenter can unmute and respond accordingly. 
• The audience may place their questions to the Presenters either by asking the questions directly to the presenter during the Q&A session or by using the Chat Function,
• The moderators will put forward the audience’s questions to the Presenters if time is permissible.
• Presenters who did not turn up at their assigned presentation slot will be called again before the end of the Presentation Session.
• The judges' decision is final and irrevocable.
• Should you have any queries during the session, please feel free to contact the moderators using the Chat Function.

• Saving Your Presentation:

  You will need to save the file in MPEG-4 (.mp4) format:

  For PowerPoint:

  1. Select “File” from the navigation bar at the top of the screen, followed by “Export”.
  2. Choose “Create a Video”.
  3. Select the MPEG-4 (.mp4) option from the drop-down menu. It is extremely important that you do not save your video in any format lower than Internet quality.
  4. Select the Create Video button.
  5. Files should be saved in the format:

  Name of presenter_theme_affiliation (eg. John Smith_Theme 2_Monash University)

Preparing Your Pre-Recording:

1. Videos should be prepared in .mp4 file format using any suitable video making software
2. Your pre-recording will contain both your content slide(s) and a voice-over. 
3. You may embed a video of yourself presenting the content [picture-in-picture (PiP)].
4. This PiP will appear at the top right-hand corner of each slide. 
5. Presentation slides should be in English and in landscape orientation
6. Setting slide dimensions - In MS PowerPoint, go to Design -> Slide Size -> 16:9 (widescreen)
7. Text used for the PowerPoint should be no smaller than font sizes is 24 (oral) and 14 (poster)
8. The oral presentation should have a title slide and the following sections: Introduction, Methods, Results, Discussion, Conclusion
9. The title slide should contain the following: Name(s), department(s), institution(s), and country of author(s) should be stated clearly, directly below the title. Name of the presenting author in bold. 
10. Presenters should avoid overloading their slides with text, or images with small elements to allow for better reading